Archive public notices, grant opportunities, and regulatory changes as permanent PDF records. Meet records retention requirements with enterprise-grade tools.
Team and Enterprise tiers available. Free tier: 3 PDFs/month.
Government agencies and nonprofits operate under heightened accountability requirements. Public notices, regulatory filings, grant applications, policy changes, and official statements are published on the web — and the public, oversight bodies, and stakeholders rely on that content being accurate and accessible. But web pages change. Content is updated, moved, or removed without warning.
PDFs provide a permanent, immutable record of web content exactly as it appeared at a specific point in time. Unlike bookmarks that break when URLs change, or screenshots that lack searchable text, a timestamped PDF preserves the full content with embedded metadata showing the source URL and capture date. For organizations accountable to the public, this is not optional — it is essential infrastructure.
Whether you are a city clerk archiving public meeting agendas, a federal agency documenting regulatory changes, or a nonprofit preserving grant announcements, Pretty PDF turns ephemeral web content into permanent, professionally formatted records that meet the standards expected of public sector organizations.
Government agencies and nonprofits rely on permanent web content archival across a wide range of workflows.
Preserve public notices, press releases, and official announcements as permanent PDF records. When content is updated or removed from agency websites, your archived PDFs provide a clear record of what was published and when.
Capture grant announcements, eligibility criteria, deadlines, and application instructions before pages are updated or archived. A PDF snapshot ensures your team has an accurate record of the opportunity as it was originally published.
Regulations published on government websites are updated and replaced regularly. Archive regulatory notices and rule changes as they are published to maintain a complete history of the regulatory environment your organization operates within.
Organizational policies, procedures, and guidelines published online change over time. Archive each version as a PDF to maintain a documentary record of policy evolution — critical for audits, compliance reviews, and institutional memory.
Many government bodies publish meeting agendas, minutes, and resolutions on web portals. Archive these records as PDFs to ensure permanent access, even when portal content is reorganized, migrated, or taken offline.
Official statements, speeches, and public communications published online can be edited or removed. A timestamped PDF provides an unalterable record of what was said and when — essential for transparency and public accountability.
Many government agencies are required by law to retain records of web-published content. Federal, state, and local records retention policies increasingly recognize that web content constitutes a public record. When a government website publishes a notice, regulation, or official statement, that content may need to be preserved for years or even decades.
PDFs with embedded timestamps and source URLs provide the audit trail that records retention policies require. Each archived document establishes exactly what was published, where it was published, and when it was captured. This provenance information is essential for responding to records requests, conducting internal audits, and demonstrating compliance with retention schedules.
For organizations subject to FOIA and open records laws, systematic web archival is critical. When a public records request asks for content that was previously published on your website, having a timestamped PDF archive means you can respond quickly and completely — rather than attempting to reconstruct content that may have changed or been removed. Pretty PDF's API enables automated, scheduled archival so that web content is captured on a regular cadence without relying on manual processes.
Nonprofits track grant opportunities across dozens of websites — federal agencies, state departments, private foundations, corporate giving programs. Grant announcements are published on the web, often with evolving eligibility criteria, shifting deadlines, and updated application instructions. When a grant page changes between the time you first reviewed it and the time you submit your application, the consequences can range from wasted effort to a disqualified submission.
Saving grant announcements as PDFs creates an organized, searchable record of every opportunity your team evaluates. Each PDF captures the full grant description, eligibility requirements, funding amounts, deadlines, and application instructions exactly as they appeared when you found them. No more relying on bookmarks to pages that may be updated or removed.
For grant writing teams, this means faster research, better coordination, and fewer surprises. When multiple team members are tracking different funding sources, a shared PDF library ensures everyone is working from the same information. Compare eligibility criteria across multiple grants, reference original announcement language in your proposals, and maintain a complete archive of every opportunity your organization has pursued.
From government webpage to permanent record in three steps.
Open the webpage containing the public notice, grant announcement, regulatory filing, meeting minutes, or any other government or nonprofit content that needs to be preserved as a permanent record.
Use the Pretty PDF browser extension for one-click capture. The system extracts the page content, removes navigation and ads, and generates a clean, professionally formatted PDF with the source URL and timestamp embedded as metadata.
The PDF is automatically saved to your cloud library with the source URL and capture timestamp. Organize by department, project, or grant. Full-text search makes it easy to locate specific records across your entire archive at any time.
Purpose-built capabilities for government agencies and nonprofit organizations that need systematic, scalable web archival.
A shared cloud library where every team member can access, search, and organize archived PDFs. Whether your organization has five staff or five hundred, everyone works from the same archive. Locate records by keyword, URL, date, or content across your entire collection.
Apply consistent formatting and branding across all archived documents. Government agencies and nonprofits can use custom templates that include organizational logos, headers, and footers — ensuring every archived PDF meets your organization's presentation standards.
Set up automated, scheduled archival via the Pretty PDF API. Use cron jobs or task schedulers to capture government notice boards, grant portals, and regulatory publications on a daily, weekly, or monthly basis. Build systematic archival into your existing workflows without manual intervention.
Permanent, timestamped PDF records of any webpage. Team and Enterprise tiers available for government agencies and nonprofits.
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